KAJIAN BEST PRACTICE Definisi â Ruang Lingkup âBest Prac ceâ dide...
FORUM DISCUSSION GROUP PENYUSUNAN STANDAR KOMPETENSI KERJA NASIONAL PENGADAAN BARANG/JASA
KAJIAN BEST PRACTICE INTERNASIONAL MANAJEMEN PENGADAAN BARANG JASA Prof. Richardus Eko Indrajit
[email protected]
KAJIAN BEST PRACTICE Definisi – Ruang Lingkup
“Best Prac�ce” didefinisikan sebagai seperangkat kebijakan, sistem, proses, dan prosedur yang pada suatu saat tertentu dianggap sebagai terapan terbaik karena memberikan hasil dan manfaat op�mal sesuai dengan harapan, sehingga layak untuk dijadikan model acuan adopsi. Dalam kaitannya dengan “pengadaan” atau “procurement”, pemilihan “Best Prac�ce” harus berbasis pada: -‐ Structured Procurement Processes -‐ Quality-‐Based Selec�onProcesses -‐ Achieving Best Value Outcomes
REFERENSI BEST PRACTICE Domain – Jenis - Sampel Berdasarkan NEGARA Amerika, Afrika Selatan, Australia, Austria, Belanda, Belgia, Bulgaria, Cekoslovakia, Denmark, Estonia, Finlandia, Jerman, Hong Kong, Hungaria, Itali, Jepang, Inggris, Irlandia, Lithuania, Korea, Latvia, Macedonia, Luksemburg, Malta, Nigeria, Norwegia, Perancis, Polandia, Portugal, Romania, Selandia Baru, Singapura, Siprus, Skotlandia, Slowakia, Slovenia, Spanyol, Turki, Yunani Swedia, Swiss,
Berdasarkan INDUSTRI Asuransi, Jasa-‐Jasa, Keuangan, Kerajinan, Kesehatan, Konstruksi, Konsultasi, Krea�f, Manufaktur, Media, Militer, Pangan, Pariwisata, Pendidikan, Pemerintahan, Perikanan, Perbankan, Perhotelan, Perkebunan, Perbankan, P erhubungan, Perhutanan, P ertambangan, Pertanian, Perlistrikan, Peternakan, Publikasi, Teknologi Informasi, Transportasi Telekomunikasi,
Berdasarkan LEMBAGA American Accenture, Consul�ng Engineers Council, American P ublic Works Associa�on, Asian Development Bank, Associated General Contractors of America, Associa�on o f Consul�ng Engineers of Canada, Associa�on of Japanese Consul�ng Engineers, CIPS Australasia, EPIQ, FIDIC, Gartner, Inter-‐American Development Bank, KPMG, mThink, PriceWaterhouse, Federa�on The Interna�onal of Consul�ng E ngineers, The World Bank, U nited Na�ons
METODOLOGI PENENTUAN KOMPETENSI Paradigma – Prinsip – Tahapan - Pemetaan
1
• Mendefinisikan Paradigma Sistem Pengadaan Nasional
2
• Menetapkan Prinsip Manajemen Pengadaan Nasional
3
• Merancang Ekosistem Pengadaan Nasional
4
• Menentukan Taksonomi Proses Pengadaan Nasional
5
• Membangun Struktur Tata Kelola Manajemen Pengadaan Nasional
6
• Menyepaka� Indikator Kinerja Sistem Pengadaan
6
• Memetakan Kebutuhan SDM Profesional Bidang Pengadaan
7
• Menciptakan Infrastruktur Pela�han, Pengembangan, dan Ser�fikasi Profesi
PARADIGMA PENGADAAN Definisi – Ruang Lingkup - Fokus
Memiliki target untuk meng-‐ADA-‐kan barang/jasa pada saat yang tepat, dengan kualitas yang diharapkan, dan berada pada bentangan biaya yang dianggarkan Bersifat strategis dengan horison waktu jangka panjang melalui pendekatan op�malisasi portofolio pemanfaatan sumber daya Mengedepankan terciptanya manfaat yang maksimum bagi pemerintah/publik dengan tetap menjaga lingkungan usaha yang kompe��f dan menarik Fleksibel dalam mengadopsi berbagai inovasi pengembangan varians model pengadaan dengan tetap berpegang teguh pada prinsip “good governance” Konvergensi antara prinsip keha�-‐ha�an model pengadaan pemerintah dan prinsip keleluasaan model pengadaan swasta
PRINSIP MODEL PENGADAAN Pegangan – Batasan - Pengembangan
Fokus pada Bisnis Adap�f terhadap Trend Berbasis Kekuatan Komunikasi Transformasi Proses Berkesinambungan Kemitraan Strategis dengan Pemasok Pengembangan Karir SDM Pengadaan Inovasi Tiada Hen�
PERSPEKTIF MAKRO SISTEM PENGADAAN Relasi Terpadu – Berkesinambungan
DOMAIN EKOSISTEM PROSES PENGADAAN Tahapan – Elemen - Komponen
PARADIGMA SISTEM PENGADAAN TERPADU Strategis – Holistik – Sistemik
PROSES BISNIS PENGADAAN MODEREN Terpadu – Terintegrasi – Berbasis Teknologi
INDIKATOR KINERJA PENGADAAN Ukuran – Instrumen - Pencapaian
PEMETAAN KOMPETENSI SDM Berorientasi Proses dan Domain Fungsi
DEFINISI KEBUTUHAN KOMPETENSI SDM Kelompok Area – Tingkatan Kapabilitas
JENJANG DAN TINGKATAN PROFESI Lingkup – Jenis - Level
DETAIL LINGKUP KAPABILITAS Kompetensi Utama – Deskripsi Kerja ASPIRATIONAL CAPABILITY MATRIX FOR GOVERNMENT PROCUREMENT PROFESSIONALS Principal Procurement Professional Role
Accountability
Risk management
Job descriptions
Contract development Contract administration, performance and management Strategic procurement management
Strategic sourcing Networking Supplier relationship management Client relationship management Management and leadership responsibility Supervision received Decision-making Public sector context
Analytical and work organisation
Core competencies
Financial analysis and management
Contract negotiations and legal knowledge
Communication skills
Project management Systems and tools
Personal attributes Ethics and conduct Learning and development, mentoring and coaching On-the-job experience
.$- ' ,0 '$5cations and accreditation
* Typically manages multiple teams of procurement professionals and practitioners. * Very experienced at leading the delivery of the required procurement outcomes – typically for a large government agency. * Accountable for leading high-risk procurement projects. $$06/5"#-&'03'03.6-"5*0/0'453"5&(*$4"/%'03.0/*503*/(#&/&>ts realised. * Represents the organisation and jurisdiction at national levels and to CEOs, ministers and suppliers.
* Accountable for the application of risk management principles. * Collaborates with clients to provide guidance on risk mitigation for high-risk procurements. 7&34&&45&/%&3130$&44'03)*()7"-6&%*'>cult-to-obtain and politically-sensitive procurements. * Leads contract negotiations to ensure successful completion. *()-&7&-3&7*&80'1&3'03."/$&'03)*()7"-6&%*'>cult-to-obtain and politically-sensitive procurements. * Provides expert guidance to remediate problem areas. %&/5*>es need for, and commissions, systems performance reporting tools. * Develops the organisation’s strategic procurement plans. * Incorporates performance indicators and reporting system to measure compliance and results. * In the milestone review process, checks performance and changes direction as required. * Manages and guides high-level strategic sourcing projects for clients. * Reviews data sets and proposed process changes to identify negative and positive impacts. &103540/>ndings and obtains feedback. * Obtains sign-off to institute changes. * Uses change management principles to introduce, manage and review processes and systems. * Undertakes research to learn about new developments in the market. * Develops strategic networks at senior levels in government agencies with suppliers and with industry associations. * Leads research of markets and suppliers for a wide range of commodity and service types. %&/5*>&4453"5&(*&4'0341&$*"-*45$0..0%*5*&446$)"4 41&$*"-*45.&%*$"- 4$*&/5*>c and construction procurements. * Develops understanding of industry conditions, trends, opportunities and competition. * Leads market research to identify innovation in commodities. * Oversees client service requirements for client base. * Anticipates future requirements and provides guidance to client base. &7&-014$-*&/5."/"(&.&/5453"5&(:50&/$063"(&5",&610'41&$*>c initiatives. &7*&84$-*&/5."/"(&.&/53&10354*%&/5*>es and resolves issues with clients. * Responsible for procurement capacity through multiple teams engaged in high-value and high-risk procurements. * Able to direct and manage senior professionals effectively. * Leads innovation in procurement. * Manages complex, cross-functional projects and presents results to executive-level management. * Activities assigned at a strategic level and operates independently of direct supervision. * Performance managed by results-based KPIs contained in performance management agreement. &410/4*#-&50$0..*5'034*(/*>cant value and risk projects. * Makes recommendations on high-value and risk procurements. * Excellent knowledge of machinery of government and all procurement and related policy and legislation. /?uences government procurement strategy and makes recommendations on ministerial-level considerations. * Models behaviour according to government code of practice for procurement. * Uses creative approach to solve strategic problems for division/group. * Initiates research/analysis programs. %&/5*>es new systems/processes. * Uses business process re-engineering principles, analytical tools and frameworks in problem-solving and ensures continuous improvements. * Excellent record of achievement. * Reviews workgroup budgets, overruns and shortfall. 307*%&4(6*%"/$&0/'6/%*/(.0%&-4'6/%4"7"*-"#*-*5:'03130+&$54*%&/5*>ed for division. 307*%&4*/165*/50%*7*4*0/"-"//6"-3&10354"/%130+&$5&%#6%(&54*()-&7&->nancial planning, budgeting and forecasting. &7*&84"/%1307*%&4(6*%"/$&0/$045 13*$&"/%$04570-6.&130>t concepts etc. * Able to interpret into the procurement activity contract law, fair trading, freedom of information and other applicable legislation. * Expert working knowledge of applicable law as it relates to the procurement framework, for example insurance requirements, legal framework, intellectual property and warranties. * Drafts, reviews and signs off contracts. * Works with legal team to negotiate terms and conditions. * Able to apply contract dispute resolution process. * Participates as leader of contract negotiation process. * Excellent interpersonal skills including ability to have a customer focus and engage with senior stakeholders. * Excellent written and oral communication internally and with vendors. * Represents the views of others effectively. * Able to organise and present to internal and external medium-sized audiences effectively. 3&1"3&4$0.1-&983*55&/46#.*44*0/4.*/*45&3*"-4#3*&>ngs and other documents according to government standards. * Consults with clients and industry. * Excellent results-based track record. * Highly-developed applied project management skills used to manage projects to agreed timelines and budget restraints. #-&5064&*$3040'546*5&0'130(3".450130%6$&)*()26"-*5:%0$6.&/54413&"%4)&&5408&30*/513&4&/5"5*0/4?owcharts and diagrams. * High-level database management skills to produce management reports. * Excellent knowledge of procurement tools such as e-Tenders system and contract management system. /%&345"/%4"/%104*5*7&-:*/?uences the organisation’s culture and advancement of the procurement profession. * Actively participates in knowledge-sharing. 43&$0(/*4&%8*5)*/5)&03("/*4"5*0/"4#&*/(*/41*3"5*0/"-*/?uential and a change leader. * Imparts strategic vision, proactively shapes positive culture, focuses on value-adding and an entrepreneurial approach. * Acts with integrity and high ethical standards and has sound knowledge of code of practice/s. * Coaches and mentors group members. * Participates in continuing professional development programs in procurement across private/public sector. * Represents agency at national level in procurement. * Contributes to the procurement body of knowledge. * At entry, 8 to 10 years’ management experience in government or the private sector including considerable strategic procurement experience. * Master of Business Administration, or Master of Public Policy, or Master in Strategic Procurement or another postgraduate degree. * Eligible for MCIPS (level 7) and working towards FCIPS accreditation.
45rst edition #$ !-* 0- ( )/!5cer
* An organisation’s most senior procurement professional – leads procurement strategy. * Establishes procurement policies and procedures and is accountable for achieving a major government agency’s procurement outcomes. * Responsible for leading and directing the achievement of government procurement outcomes. * Establishes and manages procurement governance arrangements in the organisation. * Represents the organisation and jurisdiction at national and international levels and to CEOs, ministers and suppliers. * Shapes the future of procurement in government. * Positions procurement in the external environment and whole-of-government context. * Provides guidance and direction to procurement team and agencies regarding high-risk and mitigation strategies for projects undertaken across the sector. * Provides high-level guidance for high-value and politically-sensitive procurements. * Leads and directs contract negotiations to ensure successful completion. * High-level review of performance for high-value and politically-sensitive procurements against agreed KPIs. * Provides timely and expert guidance to remediate performance issues. * Leads the development of the organisation’s strategic procurement plans. * Reports on annual procurement plan results. * Reports on agency’s divisional corporate plan results. &"%4453"5&(*$4063$*/(130+&$54$"1563*/(#&/&>ts, work requirements, impacts and cost savings. /("(&4$-*&/54"$30445)&16#-*$4&$503*/13&4&/5"5*0/4%&.0/453"5*/(#&/&>ts of a range of strategic projects designed to ensure cost savings and value for money for government procurement. * Leads and develops supply market strategy. * Develops strategic networks at the most senior levels in government agencies, with suppliers and with industry associations. * Directs research of markets, spend categories and supplier management for a wide range of commodity and service types. &7&-014453"5&(*&4'0341&$*"-*45$0..0%*5*&446$)"4 41&$*"-*45.&%*$"- 4$*&/5*>c and construction procurements. * Develops understanding of industry conditions, trends, opportunities and competition. * Directs market research to identify innovation in supply on a range of commodities. /("(&4$-*&/5#"4&0/"3"/(&0'4&$5038*%&*/*5*"5*7&4%&4*(/&%501307*%&#&/&>ts to government and agencies. &&146150%"5&8*5)$-*&/5."/"(&.&/53&10354*%&/5*>es issues and resolves at highest level as appropriate. * Most senior procurement professional, reporting to CEO. * Facilitates government procurement innovation and practice. * Membership of procurement-focused government boards/committees. * Proven track record of senior management role in public/private sector in procurement. * Reports to the CEO and receives executive government direction. * Performance managed by results-based KPIs contained in performance management agreement. * Able to commit at highest delegation level for government procurement. * Excellent knowledge and understanding of machinery of government, the government procurement framework, policy and legislation. * Shapes procurement strategy and policy at a whole-of-government level. * Models behaviour according to government code of practice for procurement. * Demonstrates creative approach to problem-solving and encourages innovative solutions to problem-solving. %&/5*>es and solves complex strategic problems affecting division, organisation and sector. * Initiates and approves research, business process re-engineering methods used to improve processes and systems. * Ensures continuous improvement culture. %&/5*>es strategic implications of external information on agency and division in terms of environment, government objectives and wider procurement context. 91&35-&7&->nancial planning, budgeting and forecasting skills. * Directs funding reallocation as required. * Sets future direction for division and forecasts funding requirements to meet targets set. &7*&84"/%1307*%&4(6*%"/$&0/$045 13*$&"/%$04570-6.&130>t concepts etc. * Able to interpret into the procurement activity applicable laws as they relate to the procurement framework, eg insurance requirements, legal framework, intellectual property and warranties. * Provides direction in high-level contract development and negotiations. * Expert working knowledge of applicable laws and legislation. * Able to apply contract dispute resolution processes and negotiations. * Negotiates dispute settlement with suppliers and clients. * Exceptional interpersonal skills including ability to have a customer focus and engage with the most senior stakeholders. * Represents organisation at highest level of government. * Scopes and maintains editorial control over highly complex written material (major evaluation reports, Cabinet submissions). * Scopes, plans and undertakes complex strategic or policy negotiations. * Prepares, delivers and leads effective large-scale presentations to external organisations on complex and strategic topics. * Consults with client base on operational and strategic performance of division and organisation. * Highly-developed applied project management skills used to manage projects to agreed timelines and budget restraints. * Thorough understanding of IT systems available for use. * High-level knowledge of procurement tools such as e-Tenders system and contract management system. * Innovates and inspires others to the procurement profession ideal. * Contributes to the procurement body of knowledge. 9$&15*0/"-*/%*7*%6"-4,*--4*/$-6%*/(%&-&("5*0/"/%/&(05*"5*0/5&$)/*26&4"/%5*.&*/?6&/$*/("/%$0/?ict management skills. 43&$0(/*4&%8*5)*/5)&03("/*4"5*0/"/%"$304416#-*$4&$503"4#&*/(*/41*3"5*0/"-*/?uential and a change leader. Imparts strategic vision, proactively shapes positive culture, focuses on value-adding and an entrepreneurial approach. * Acts with integrity and high ethical standards and has sound knowledge of code of practice/s * Ensures a learning culture exists that values training and development, coaching and mentoring programs within the division. * Contributes to the procurement body of knowledge in Australia and internationally.
* At entry, 10+ years’ management experience in government or the private sector, preferably some in strategic procurement. * Master of Business Administration, or Master of Public Policy, or Master in Strategic Procurement or another postgraduate degree. * May be eligible for FCIPS.
SERTIFIKASI PROFESIONAL Pelatihan – Pengembangan - Akreditasi
FORUM DISCUSSION GROUP PENYUSUNAN STANDAR KOMPETENSI KERJA NASIONAL PENGADAAN BARANG/JASA
TERIMA KASIH Diskusi dan Tanya Jawab
